Productivity at work

Productivity Style

By wizu | 14 July 2022

Productivity is essential when you’re running your own business. As a freelancer, it can be challenging to stay productive, even if you’re using the latest apps and techniques. The problem may be that you don’t understand that productivity style.

If you’re curious and would like to learn more about productivity styles, read on!

 

What is a Productivity Style?

A productivity style is the way your brain processes information, solves problems, and gets things done. What’s interesting is that each person has their own unique productivity style. Each person’s brain is uniquely wired, and each person uses tools and knowledge in different ways. In other words, there is no one method to be productive and get things done.

Many people naturally organise their lives and work to fit their natural preferences of their productivity style. They can sit back and enjoy the ride, relaxing rather than struggling to get things done when fighting against their preferred style of working and thinking.

So, if you’ve tried all the hacks and productivity tools and still struggle to be productive, then you may need to learn which productivity style you have.

 

The Different Productivity Styles

There are four different productivity styles to consider:

 

1. The Prioritiser

The prioritiser is a person that’s logical, analytical, fact-oriented, realistic, and efficient. No, we’re not talking about a computer, but a real flesh and blood person.

The prioritiser is a highly effective worker who works with decisiveness. They have a strong sense of what matters the most and are able to zero in on tasks that need to be done now. They are able to get large amounts of work done in a short time. These people are highly focused on outcomes and they love to go through data.

The office or workspace of a prioritiser is usually very organised, functional, clean, and free of decorations.

Strengths:

  •   Determine what’s which tasks and projects need attention and when
  •   Great at analysing and solving problems
  •   Goal-oriented, consistent and decisive

Weaknesses:

  •   They can be controlling and rigid
  •   Excessively competitive
  •   Value speed over excellence
  •   Focus on project over process

The prioritiser’s communication style is focused on getting work done effectively and quickly. They would rather not talk; just give them the facts. They don’t want to overshare personal information and tend to keep conversations short. Even their emails are usually short. They can give and receive feedback without any emotion attached.

The prioritiser tends to ask “what” questions, such as:

  •   What are the facts?
  •   What’s the bottom line?
  •   What is the margin of error?

 

2. The Planner

The planner is a person who is organised, detail-oriented, conscientious, and punctual. This person is focused on schedules, making lists, and deadlines. They’re excellent project managers, too. When they’re planning a project, the planner is focused on sticking with the rules, regulations, and protocol.

When you walk into a planner’s office, the space is pragmatic and free of clutter. You may find framed degrees and certifications displayed, too.

Strengths:

  •   Biased toward action, consistency, and being practical
  •   Can readily spot flaws in plans or processes
  •   Keep data organised
  •   Create effective processes and plans

Weaknesses:

  •   Rigidity
  •   Lack of spontaneity
  •   Might miss opportunities if they don’t want to deviate from a plan
  •   Highly focused on the outcome
  •   Value process over project

The planner’s communication style is focused on schedules and action plans. If you want to get the point across to them, it should be done in writing and include step-by-step notes.

They tend to focus on process and ask “how” questions, such as:

  •   How will we complete these tasks?
  •   How will we resolve this issue?
  •   How can we improve this process?

 

3. The Arranger

The arranger is expressive, supportive, collaborative, and team-oriented. These are like fuel to the arranger. These people love to collaborate with others on projects and make decisions. They want to understand how choice affects everyone on the team.

If you walk into an arranger’s office, you may see the space as friendly and welcoming, with personal décor, including family photos, artwork, and more.

Strengths:

  •   Effective at communication
  •   Has strong intuition
  •   Knows how to be persuasive
  •   Knows how to teach

Weaknesses:

  •   May miss essential details due to incomplete planning
  •   Lack of awareness how their productivity style affects others
  •   Excessive involvement with people
  •   Takes too much responsibility for others problems
  •   Easily loses focus on the end results
  •   Values people over the project

The arranger’s communication style is warm and talkative. They prefer in-person conversations rather than phone calls. With in-person communication, the arranger is able to use body language and tone of voice to connect with teammates. They also enjoy telling stories to get a point across and want to know how a project or task will affect others.

Arrangers tend to ask “who” questions, such as:

  •   Who’s involved with this project?
  •   Who’s in favour of this decision?
  •   Who can help with this task?

 

4. The Visualiser

The visualiser is a person that is holistic, intuitive, integrating, synthesising, and looks at the big picture. These people are usually a catalyst for the change and keep their focus on the big picture. They hate being bogged down by details, structure, and tradition.

The visualiser has the ability to bring together information that doesn’t seem to belong, and they’re very creative.

When you look into the visualiser’s office, you’ll see a desk that’s piled high with papers, personal items, and collectibles.

Strengths:

  •   Open mind
  •   Sees the big picture
  •   Innovative
  •   Creative problem-solvers

 

Weaknesses:

  •   Tend to overlook details
  •   May not plan ahead and turn work in late
  •   Excessive spontaneity and impulsiveness
  •   Valuing possibility over the process

The visualiser tends to use visual words to communicate, including “see,” “envision,” and “the big picture.” They also use metaphors and visual aids to help get their message across. They also appreciate knowing how a task or process will fit into the goals of the company.

Visualisers are focused on the long-term vision, and they tend to ask “why” questions, such as:

  •   Why does this matter to the company?
  •   Why are we going with this option?
  •   Why did we decide to pivot?

How to Find Your Productivity Style

As you read the descriptions of the productivity styles, did one jump out at you? If not, that’s OK! Productivity is not a “one-size-fits-all” method. It can take time to see what your style is and how to make it work for you.

 

Summing It Up

Once you’ve determined your productivity style, don’t force yourself to use other methods. It won’t work. Instead, accept the way your brain is wired and work toward improving your productivity.

And remember, you’re not defined by your productivity style. However, your productivity style is the method you should use most often in order to be more productive. So, work with the style that seems like the best fit and watch your productivity soar!

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